EmailBoss cleans up your inbox, drafts replies in your voice, summarizes attachments, and turns meetings into follow-up emails — from a privacy-focused Windows desktop app.
🎧 New: record, transcribe & summarize meetings — and no bot ever joins your call.
7-day free trial | Gmail or Outlook | Cancel anytime | Introductory rate locked in
Drafts are prepared for you to review, edit, and send.
Illustration note: this video represents an actual cleanup of 3,700+ emails from my Outlook inbox. The animation is illustrative, not a screen recording. Actual cleanup time varies by mailbox size, provider limits, plan limits, and other AI activity.
Record or import a meeting and EMaiL BOSS transcribes it, writes structured notes, and (on Pro) writes a follow-up email draft right in the meeting notes for you to review, copy, and send — with templates for sales calls, 1:1s, interviews, lectures and more, plus Ask-the-meeting Q&A on the transcript.
Start 7-Day Free TrialThe trial gives you an instant starter path. Paid Pro builds the complete personalized EMaiL Guide from your real workflow.
Pick the mailbox provider you already use so checkout and setup start from the right path.
The trial creates a quick EMaiL Guide so you can test cleanup, AI drafting, calendar, Mail Studio, attachment summaries, and meeting workflows.
Paid Pro or post-trial conversion analyzes your inbox, sent mail, business description, and up to 3 websites to build the complete personalized EMaiL Guide.
From the first draft to the final scheduled event, EMaiL BOSS handles the heavy lifting so you can focus on the work that actually matters.
Learns your inbox patterns and writing style so drafts sound like you — not a generic AI assistant.
Choose standard draft support or let EMaiL BOSS proactively prepare likely replies for the messages that need attention.
Converts PDFs, Word docs, and images into fast readable summaries with key details and action items highlighted.
Optional Pro preference. When Knowledge Base is enabled, uses saved email history and contact context to produce more grounded replies when past conversations matter.
Speed up prompts, schedule actions, and reply drafts when you want to speak instead of type.
Review related threads, add AI Instructions, speak audio-to-text instructions for manual reply drafts and manual new emails, refine email-ready markdown drafts, and save replies from a focused drafting workspace.
Off by default for privacy. Pro users can enable Knowledge Base to allow saved email-history search; when off, Pro features still work without Knowledge Base grounding.
Making you the EMaiL BOSS!
Automatically builds the EMaiL Guide so every plan starts with standard sorting and drafting instructions. You can still edit labels/categories and manually update the guide for your personal workflow.
Add or edit labels and categories in Gmail or Outlook, then edit the EMaiL Guide with new labels and instructions.
Create rules that automatically route matching emails into precise sub-labels, folders, or categories based on business priority.
Keep processed mail in the inbox or move it into labels, folders, or categories so you can reclaim a cleaner, lower-noise inbox without losing control.
Reduce inbox clutter by moving completed or sorted messages into the right labels or folders while keeping the important work visible.
Step-by-step wizard connects Gmail or Outlook, configures your preferences, and activates features in minutes.
Stages schedule entries from deadlines, invites, and action emails so you can review and book with less manual data entry.
Find openings, explain conflicts, and create calendar events from one guided desktop workspace with voice or text commands.
Basic includes schedule overview, Today Calendar Briefing, 7-Day Calendar Briefing, and calendar create/edit/delete. Pro adds AI 7-Day Calendar Review and Email Brief for deeper workflow review.
Record or import a meeting and get an AI transcript plus structured notes. Basic covers microphone and uploaded-audio notes. Pro adds PC meeting recording, meeting-type templates, Ask-the-meeting Q&A, and follow-up drafts; Knowledge Base grounding is used only when the Pro Knowledge Base preference is enabled.
Most AI email tools are web apps, which can mean routing mailbox content through the vendor's own servers before the user gets a result. EMaiL BOSS takes a different path: the workflow runs from a Windows desktop app, so B.O.S.S. does not host, route, directly access, or train on your mailbox content. Google CASA Tier 2 validation supports the access controls, but the bigger advantage is the desktop-first design.
Your mailbox workflow starts from the desktop app, not another hosted inbox layer. Gmail or Outlook and OpenAI are used only as needed for the features you choose.
B.O.S.S. does not host, route, directly access, or train on mailbox content. That gives privacy-conscious users a clearer story than a typical web-based AI email tool.
Independent security assessment completed. Letter of Validation issued by Google, supporting the OAuth handling, token handling, and permission boundaries behind the workflow.
Many web-based email AI tools route inbox content through their own servers, and may depend on additional server vendors behind the scenes. EMaiL BOSS keeps the workflow on your desktop and avoids B.O.S.S. server access to mailbox content, while still using Gmail or Outlook and OpenAI for the features you choose.
Your desktop version does not route mailbox content through B.O.S.S. servers as part of the normal workflow.
Gmail or Outlook and OpenAI are used when needed to power the features you select, but B.O.S.S. does not directly host, read, or train on your mailbox content.
Because mailbox work is not routed through B.O.S.S. web servers, there are fewer company-side systems and vendor touchpoints around your email content.
Faster sorting, faster reading, faster drafting, and less manual follow-up. EMaiL BOSS reduces inbox time — not just inbox clutter.
Inbox, attachments, business knowledge, and schedule tools all working together so tasks never fall through the cracks.
Choose the plan that matches your inbox, schedule, meeting, and drafting workload.
Introductory Pricing — Lock In Your Rate. Comparable AI inbox assistants often start around $29–$50/mo. Subscribe during the introductory period and your founding-member rate is held for the life of your subscription.
7-day free trial | Gmail or Outlook | Cancel anytime | Introductory rate locked in
Best for users who want cleaner inboxes, personalized drafts, Mail Desk, calendar briefings, calendar edits, and meeting notes.
Best for users who want Smart Routing, attachment summaries, meeting notes, deeper calendar review, full Pro calibration, and higher AI capacity.
Manage Pro team seats inside EMaiL BOSS. Built-in video tutorials help users get started faster.
Everything in Pro plus custom label and category workflows, Zero Data Retention (ZDR) for AI, direct knowledge-base uploads, cloud file integration, custom AI phone assistant options, and workflow design.
Trial starts with an instant EMaiL Guide based on generic starter folders. Paid Pro or post-trial conversion unlocks full inbox, sent-mail, business-description, and up to 3 websites for the complete personalized EMaiL Guide. Compare trial and paid start details.
Need the full feature comparison? View all plans and compare →
No. EMaiL BOSS drafts, organizes, summarizes, and prepares follow-up work for you to review. You stay in control of what gets sent.
No. The product is desktop-first, and B.O.S.S. does not host mailbox content. Gmail or Outlook and OpenAI are used only as needed for the features you choose.
No. Pro Trial and paid Pro include a Knowledge Base preference, but it starts off. When off, EMaiL BOSS does not use saved email-history search or run background Knowledge Base sync/upload, and Pro features still work without Knowledge Base grounding.
No. Turning it off only stops Knowledge Base search and background sync/upload. Deleting an existing Knowledge Base would be a separate action.
Yes. Choose Gmail if you use Gmail. Choose Outlook if you use Outlook.com, Hotmail, Live.com, or a Microsoft 365 work/school mailbox.
Yes. EMaiL BOSS runs on your Windows computer, but you can access that computer remotely with a secure remote desktop tool such as Google Chrome Remote Desktop. Install it on your desktop and on your iPhone, iPad, or Android phone, then connect to your computer while you are away. With normal pinch-to-zoom on your phone, you can control EMaiL BOSS much like you would from your desk.
Yes. If you use a desktop AI agent that can access your computer and you can communicate with that agent from your phone, it can be another way to work with EMaiL BOSS while you are away. For example, you could ask the agent to open EMaiL BOSS, check an email briefing, review inbox cleanup or triage results, summarize AI insights, look for calendar openings, or help you understand draft replies and attachment summaries from the same desktop where EMaiL BOSS is installed. This is separate from EMaiL BOSS itself and depends on the agent you use, the permissions you grant, and your security settings. You should personally review important actions, especially replies, calendar changes, or sensitive mailbox data. If you want help setting up remote desktop access or a desktop-agent workflow, B.O.S.S. can help through our custom service.
The trial starts with an instant EMaiL Guide based on generic starter folders, trial-level AI settings, and trial-specific usage limits. It is designed to show most of the EMaiL BOSS workflow before your paid plan determines what remains after conversion.
Basic and Pro trials are mostly the same during the 7-day trial so you can test the broader EMaiL BOSS workflow before choosing a paid plan. After the trial, Basic continues with Basic features only, while Pro unlocks the full Pro feature set.
Paid Pro or post-trial conversion unlocks full Pro calibration using inbox, sent-mail, business-description, and up to 3 websites to build the complete personalized EMaiL Guide.
No. EMaiL BOSS records locally on your PC — nothing joins your call and no meeting bot appears in the room. You can also import an existing audio file.
An AI transcript plus structured notes — summary, decisions, action items, and more. Basic covers microphone and uploaded-audio notes; Pro adds PC recording, meeting-type templates, Ask-the-meeting Q&A, and an AI-drafted follow-up email.
Basic gives you microphone and uploaded-audio transcription with readable notes and search. Pro adds full PC meeting recording, templates (sales, 1:1, standup, interview, lecture, and more), Ask-the-meeting Q&A on the transcript, and a follow-up email written into the meeting notes for you to review, copy, and send. Knowledge Base grounding is optional and off by default in Pro preferences.
On your own computer. EMaiL BOSS is desktop-first — your mailbox and meeting content are not routed through or stored on B.O.S.S. servers.